DCC Catalog 
    Jan 27, 2022  
DCC Catalog

Financial Aid

Financial Aid

DCC is committed in its belief that qualified students should have an opportunity to pursue higher education, regardless of their financial situation. To be considered for financial assistance, students must first complete the Free Application for Federal Student Aid (FAFSA) at https://studentaid.gov/h/apply-for-aid and submit it to DCC by entering 003758 for the federal school code. Computers are available for completing the FAFSA in the Financial Aid Office in Wyatt 111 during business hours. To be eligible, the student must enroll in an eligible curriculum and make satisfactory academic progress in the program of study. For more information, visit the Financial Aid website: https://danville.edu/financial-aid.

Types of Financial Aid

Federal Work-Study Program Students who show sufficient financial need may be employed as work-study employees on campus while attending college. Students who are enrolled at least half time may work an average of 10-12 hours per week. For information or to apply, visit the Financial Aid office in Wyatt 111.

Federal Pell Grant Program Full-time and part-time students who show sufficient financial need and are enrolled in eligible curricula may receive non-repayable aid under this program.

Federal Supplemental Educational Opportunity Grant Program Students who show sufficient financial need may qualify for this non-repayable grant.

Direct Federal Student Loan Program Students who do not receive sufficient grant aid to attend college may request a student loan. Forms are available in the Financial Aid Office or online.

DCC Educational Foundation Scholarships The DCC Educational Foundation awards approximately 300 scholarships totaling $500,000 annually in financial assistance to eligible DCC students through the generosity of its donors. The DCC Educational Foundation also awards graduation scholarships to eligible students graduating from DCC who are transferring to four-year institutions.

For more information, contact the DCC Educational Foundation Office at 434.797.8437 or 434.797.8495. Full details about individual scholarships and the online scholarship application are available on the DCC Educational Foundation’s website: danville.edu/dcc-educational-foundation-scholarships

State Grants

The Commonwealth Award (COMA) Grant: Preference is given to students with exceptional need. Recipient must be domiciled in Virginia and enroll for at least six (6) credits.

The Virginia Guaranteed Assistance Program (VGAP) Grant recipient must be: A first-time freshman, a dependent, a high school graduate with a high school GPA of at least 2.5, a Virginia resident, and demonstrate financial need. Recipients must be enrolled as a full-time student, must maintain a minimum of a 2.0 GPA each semester, and must complete a minimum of 24 semester hours each academic year to remain eligible for consideration during the next academic year.

The Part-time Tuition Assistance Program Grant is a campus-based Virginia Community College System grant program based on need and awarded to eligible students who are enrolled for 1 to 8 credits a semester. These grant awards are for tuition and fees only.

Return to Title IV Funds Policy For Financial Aid Recipients

Federal regulations require DCC to have a written policy for the return of federal (Title IV) financial aid by students who withdraw during a term for which federal financial aid was awarded. This policy applies to all financial aid recipients who withdraw or are dismissed from DCC, or who stop attending before completing 60% of the enrollment period. Title IV programs subject to this policy are Federal Pell, Federal SEOG, and Direct Federal Student Loans. Financial aid recipients are required to attend all classes in which they enroll. Students who fail to begin attendance are not eligible to receive any portion of the financial aid awarded and may be required to repay all financial aid funds used for tuition, fees, or bookstore charges as well as any cash received for the non-attended course(s). A student’s enrollment status at the end of the drop/add period determines the student’s financial aid for the term. Students who stop attending should withdraw from DCC following official withdrawal procedures outlined in this catalog. Financial aid students must notify the Financial Aid Office before withdrawing.

Veterans Programs and courses of study (including Career Studies Certificates) at DCC are approved by the Virginia Department of Education and the Veterans Administration for payment of veteran’s educational benefits. Programs include the Montgomery GI Bill, Vocational Rehabilitation, and the Educational Benefits for Dependents and Spouses and Active Duty Tuition Assistance. For information about VA educational benefits, contact the DCC Veteran’s Affairs Specialist at (434) 797-8506 or the Veteran’s Administration in Roanoke (1.800.827.1000). Free tuition is available for dependents of certain disabled or deceased (service-related) veterans through the Virginia War Veterans Department.

  • The Virginia State Approving Agency (SAA) is the approving authority of education and training programs for Virginia. Our office investigates complaints of GI Bill® beneficiaries. While most complaints should initially follow the school grievance policy, if the situation cannot be resolved at the school, the beneficiary should contact our office via email saa@dvs.virginia.gov.

       The school grievance policy is included in the Student Handbook.

  • This institution is approved to offer GI Bill® educational benefits by the Virginia State Approving Agency. GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at http://www.benefits.va.gov/gibill

DCC is a member of the Servicemen’s Opportunity College (SOC) Network and recognizes that learning occurs in extra-institutional and non-instructional settings. As an SOC institution, DCC awards credit for CLEP, DSST, ECE and DANTES as appropriate for each veteran student’s program of study. All veterans receive a physical education credit for basic training. DCC is dedicated to recognizing the experience, training and education of veterans and will on a case-by-case basis evaluate each individual to ensure that they receive the maximum allowable credits.

Students wishing to submit a Veteran Certification Request should go to the Financial Aid Office each semester.

Post 9/11 GI Bill (Chapter 33) The Post-9/11 GI Bill is for individuals with at least 90 days of aggregate service on or after September 11, 2001, or individuals discharged with a service-connected disability after 30 days. Honorable discharge required for eligibility. For more information, visit www.gibill.va.gov/ GI_Bill_Info/benefits.htm.

Transfer of Post 9/11 GI Bill Benefits to Dependents (TEB) Service members enrolled in the Post 9/11 GI Bill program are able to transfer unused educational benefits to their spouses or children effective August 1, 2009. For more information on how to apply for TEB, visit www.gibill.va.gov/GI_Bill_Info/Ch33/Transfer.htm.

Academic Residency Requirement for Active Duty Service Members: DCC limits academic residency to no more than 25 percent of the degree requirements for all associate degrees for active-duty service members. Academic residency can be completed at any time while active-duty service members are enrolled. Reservists and National Guardsmen on active-duty are covered in the same manner. The following individuals shall be charged a rate of tuition not to exceed the in-state rate for tuition and fees purposes:

A veteran using educational assistance under either chapter 30 (Montgomery G.I. Bill - Active Duty Program) or chapter 33 (Post-9/11 G.I. Bill), of title 38, United States Code, who lives in Virginia while attending a school located in Virginia (regardless of his/her formal State of residence) and enrolls in the school within three years of discharge from a period of active duty service of 90 days or more.

Anyone using transferred Post-9/11 GI Bill benefits (38 U.S.C. § 3319) who lives in Virginia while attending a school located in Virginia (regardless of his/her formal state of residence) and enrolls in the school within three years of the transferor ‘s discharge from a period of active duty service of 90 days or more.

A spouse or child using benefits under the Marine Gunnery Sergeant John David Fry Scholarship (38 U.S.C. § 3311(b)(9)) who lives in Virginia while attending a school located in Virginia (regardless of his/her formal state of residence) and enrolls in the school within three years of the Service member’s death in the line of duty following a period of active duty service of 90 days or more.

An individual using educational assistance under chapter 31, Vocational Rehabilitation and Employment (VR&E) who lives in the Commonwealth of Virginia while attending a school located in the Commonwealth of Virginia (regardless of his/her formal State of residence) effective for courses, semesters, or terms beginning after March 1, 2019

Anyone described above while he or she remains continuously enrolled (other than during regularly scheduled breaks between courses, semesters, or terms) at the same school. The person so described must have enrolled in the school prior to the expiration of the three-year period following discharge or release as described above and must be using educational benefits under either chapter 30, chapter 33, or chapter 31 of title 38, United States Code.

This policy shall be amended as necessary to be compliant with the requirements of 38 U.S.C. 3679 as amended.

DCC I-63: Military (Department of Veterans Affairs) Delayed Payment Policy

Purpose: This policy documents compliance with the Veterans Benefits and Transition Act of 2018, section 3679 of Title 38 of the United States Code.

Definitions: A covered individual is any individual who is entitled to educational assistance under Chapter 31, Vocational Rehabilitation and Employment, or Chapter 33, Post-9/11 GI Bill® benefits.

Policy: Danville Community College requires all covered individuals to submit a written request of certification of their enrollment each semester for which they plan to use their Chapter 31 or 33 entitlement benefits. The Certification Request for Veterans Affairs (VA) Educational Benefits must be submitted no later than the last day to drop and receive a refund for the respective semester.

Any covered individual will be permitted to attend or participate in a course of education during the period beginning on the date on which the individual provides to Danville Community College a Certificate of Eligibility for entitlement to educational assistance under Chapter 31 or 33 (a “certificate of eligibility” can also include a Statement of Benefits obtained from the Department of Veterans Affairs (VA) website, eBenefits, or a VAF 28-1905 form for Chapter 31 authorization purposes) and ending on the earlier of the following dates:

  1. The date on which payment from VA is made to Danville Community College.
  2. 90 days after the date Danville Community College certified tuition and fees following the receipt of the certificate of eligibility.

Due to the delayed disbursement of funding from the VA under Chapter 31 or 33, Danville Community College will not assess a late penalty fee, deny access to classes, libraries, or other institutional facilities, or require a covered individual to borrow additional funds because of the individual’s inability to meet his or her financial obligations to Danville Community College for the VA delay.

Danville Community College reserves the right to follow normal collection procedures for any difference between the amount of a covered individual’s financial obligation and the amount of the VA education benefit disbursement.

High School Career Coaches

High School Career Coaches work within local high schools and provide students with individualized career and college planning.

Student Success Coaches

The College Success Coaches help underserved students in their first year of study. The coaches are assigned a caseload. Their target population will be students who have 14 or fewer credits, who are considered underserved because of meeting one of more of three criteria: race/ethnicity, Pell status, and first generation. Coaches work closely with faculty and counselors to ensure that students are progressing and receive any support services needed.

Middle College - The Middle College offers individuals aged 18-24 years old who do not have a high school credential, the opportunity to obtain a GED and workforce preparation, including earning a Career Readiness Certificate (CRC). Middle College also helps students with the financial aid process; career counseling; selecting a program of study at DCC; and earning a certificate, diploma or associate degree. For additional information, visit danville.edu.

Southern Piedmont Educational Opportunity Center (EOC) The EOC provides services aimed at low-income and first-generation college students throughout southern Virginia. Headquartered at DCC, the EOC offers assistance completing admission and financial aid applications to any college or university, information on GED programs, scholarship information, career counseling and assessments, and academic advising. For more information, call 434.797.8577 or stop by the office on the first floor of the Wyatt Building (Room 109).

Student Activities Student activities are designed to provide meaningful educational, cultural, and social experiences. A current list of campus clubs and organizations may be found at danville.edu. All clubs, organizations and activities have a staff advisor and/or sponsor. Official recognition is given only to those clubs and organizations which have been approved by the Student Government Association and the Dean of Student Support Services. Should a sufficient number of students desire a particular activity, they must petition the Student Government Association for official recognition.

Student Handbook The student handbook describes student activities and organizations, student rights and responsibilities, and college rules and regulations. Students are bound by the policies set forth therein. The handbook is widely distributed across campus and is available in the Admissions Office and on the website.

Student Conduct It is assumed that persons of college age are responsible adults and will maintain standards of conduct appropriate to membership in the college community. Failure to meet standards of conduct may result in disciplinary probation, depending upon the nature of the offense. The Student Handbook includes the complete College Initiated Code of Student Conduct and Discipline and explains the channels of communication available to students.

Information Technology Resources DCC provides telecommunications centers, library technological infrastructure, and computing centers to support the academic programs of the college. Users of these resources are expected to abide by the established Computer Ethics Guidelines.

Parking and Traffic All student, faculty, and staff vehicles parked on campus must bear a current DCC parking sticker. Reserved spaces for faculty and staff are clearly marked with yellow lines. Student parking spaces are marked with white lines. Designated parking areas marked with blue lines are provided at every campus building to accommodate disabled students. Parking permits are issued to students in the Student Center and Wyatt Building, Room 108. DCC has a 20 mph speed limit in parking lots and a 25 mph speed limit on Neathery Lane, which are strictly enforced. Anyone violating campus speed limits will have parking privileges revoked. Security personnel issue tickets for parking violations. Students who receive more than one ticket will be subject to the college-initiated Code of Student Conduct & Discipline, which includes towing.

Drug and Alcohol Abuse Policy DCC is committed to providing a drug-free environment for its employees and students. It is a violation of college rules for students to manufacture, distribute, dispense, or use controlled substances while participating in college-related activities, on or off campus. Students who are using or dealing drugs are subject to disciplinary procedures. Students convicted of drug-related offenses are required to notify the Vice President of Academic and Student Services within five days of such conviction. Students who are involved with drugs or who have drug-related problems are encouraged to contact the Dean of Student Success and Academic Advancement for assistance in obtaining treatment. (All such contacts will remain confidential.) For more information, see the Student Handbook or contact the Dean of Student Support Services. The college is committed to providing on-going educational information to students covering the effects and consequences of substance abuse.

Campus Security and Crime Awareness Annual Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (formerly known as the 1990 Student Right-to-Know and Campus Security Act), DCC annually provides the following information to students, faculty, staff, the College Board, and the community:

  • Procedures for Reporting Crimes and Other Emergencies
  • Access to the Campus, Facilities, and Campus Security
  • Campus Awareness Programs Relative to Safety and Security
  • Vital Statistics
  • College Policy on Alcohol and Illegal Drugs
  • College Policy on Sexual Misconduct
  • College Policy on Firearms and Other Weapons
  • Emergency Response and Communication.

The report is available online at danville.edu/security.

Policy for Animals (Pets) on Campus No pets or other animals are permitted on campus except for service animals used by persons with disabilities and animals used by the college for educational purposes. No animals may be left unattended on campus in parked vehicles.

Possession of Weapons Prohibited Possession or carrying of any weapon by any person, except a police officer, is prohibited on college property in academic buildings, administrative office buildings, student centers, child care centers, dining facilities and places of like kind where people congregate, or while attending any sporting, entertainment or educational events. Entry upon DCC property in violation of this prohibition is expressly forbidden. Any individual in violation of this prohibition will be asked to remove the weapon immediately. Failure to comply may result in a student conduct referral, an employee disciplinary action, or arrest.

Policy for the Prohibition of Sexual Misconduct, Sexual Violence, Domestic Violence and Stalking Sexual misconduct, sexual assault, sexual harassment and sexual violence are contrary to the policies of the State Board for Community Colleges and DCC. DCC shall not tolerate any verbal or physical conduct of this nature. As a recipient of federal funds, DCC is required to comply with Title IX of the Higher Education Amendments of 1972, 20 U.S.C. § 1681 et seq. (“Title IX”), which prohibits discrimination on the basis of sex in educational programs or activities, admission and employment. Under certain circumstances, sexual misconduct, sexual harassment, and similar conduct constitute sexual discrimination prohibited by Title IX. Inquiries concerning the application of Title IX may be referred to the college’s Title IX Coordinator or to the U.S. Department of Education’s Office for Civil Rights. DCC’s Title IX Coordinator is Cheryl Terry, whose office is located in Wyatt Room 108, and may be contacted by phone at 434.797.8524 or by email at titleix@danville.edu. The Deputy Title IX Coordinator is Howard Graves, whose office is located in Wyatt Building, Room 108, and may be contacted by phone at 434.797.8443. All DCC students, employees and visitors to the campus are covered by this policy. The official college policy, incident report form and community resources are available on the DCC website at danville.edu/titleix.

In addition, college employees will receive annual training and/or resources to ensure that legal concepts associated with sexual misconduct, sexual assault, sexual harassment and sexual violence are understood; that instances of sexual misconduct, sexual assault, sexual harassment and sexual violence are promptly investigated and remediated; and that support services are available for complainants. The DCC Policy is not intended to substitute or supersede related criminal or civil law. Individuals should report incidents of sexual and domestic violence, dating violence, and stalking to law enforcement authorities. Criminal and civil remedies are available in addition to the potential remedies that the college may provide.

Notification of Student Rights

Each institution shall establish and publish information release policies that respect the rights of individual privacy, and the confidentiality of records, and the best interests of the student and institution. As provided by the Family Educational Rights and Privacy Act (FERPA), colleges may disclose the following Virginia Community College System directory information items without the student’s prior consent:

  1. Student’s Name
  2. Participation in officially-recognized activities and sports
  3. Weight and height of members of athletic teams
  4. Degrees, honors, and awards received
  5. Major field of study
  6. Dates of attendance
  7. Grade level
  8. The most recent educational agency or institution attended
  9. Number of credit hours enrolled
  10. Photos

Students must provide official notification to the Admissions Office to prevent the disclosure of directory information. Students having questions pertaining to FERPA may contact the Dean of Student Support Services.