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ADMINISTRATIVE WITHDRAWAL POLICY (06/2025)
- Students missing 25% or more of the total time allocated for classes and/or labs may be administratively withdrawn from the course upon recommendation of the instructor. Students administratively withdrawn prior to the completion of 60% of the classes and/or labs will be issued a grade of “W”. After that point, students who are administratively withdrawn will be issued a grade of “F”. Faculty have the discretion to establish more restrictive policies published in the course outline. Faculty also may excuse a student when documented, mitigating circumstances prevent the student from attending a class or lab session. Failure to attend classes will negatively affect one’s financial aid award.
ANIMALS (PETS) ON CAMPUS POLICY (03/12)
- No pets or other animals are permitted on campus except for service animals used by persons with disabilities and animals used by the College for educational purposes.
- No animals may be left unattended on campus in parked vehicles.
- Service animals must be registered with the accessibility office.
CHILDREN ON CAMPUS POLICY (3/23)
- Supervised children who are participating in college-sponsored events are welcome on campus. However, minor children (under age 16) should not be brought to the college campus or its facilities unless closely supervised by their parent or guardian.
- Minor children should never be brought into laboratories, shops, or the Learning Resource Center. Some of these environments can be hazardous for children, and children may also be disruptive to the learning process.
- For reasons of security and child welfare, the institution will not permit unattended children to be left anywhere on the college campus. Individuals who bring children to campus and refuse to abide by these guidelines will be referred to security and are subject to the DCC Student Code of Conduct.
- Parents/guardians who have problems with childcare can contact the Helping Hands Child Development Center on campus at (434) 429-2716, or talk to a DCC Student Success Coach.
COMPUTER LAB POLICY (03/12)
- The computer labs at Danville Community College are provided for the use of students currently enrolled at the College. The labs are provided so students can learn to use the software and equipment and complete assignments made by their instructors. Any use of the labs or lab equipment for personal reasons is strictly prohibited. This includes playing games; making banners; designing and printing flyers, booklets, bulletins, and brochures other than those required by an instructor; making copies of software products, regardless of who owns them; or any other such activities. Food and drinks (including those with screw caps) are not to be brought into the labs. Further, children should not be brought to the labs. There are computers in the College’s Library that are available for public use. Anyone who disregards or willfully violates this policy will be asked to leave the lab and may be subject to disciplinary action under the College’s Student Code of Conduct.
CONTAGIOUS DISEASE POLICY (05/11)
- Danville Community College (DCC) is committed to providing, to the extent possible, a healthy and safe educational environment for all students and employees. In compliance with VCCS policy 6.0.78.1 Contagious Diseases Policy, DCC policy is to prevent the spread of communicable/contagious diseases through measures that focus on safety, prevention and education and to provide continuity of education in the event of a contagious disease outbreak.
- Persons who know or who have reason to believe that they are infected with a contagious disease of public health significance/threat have an ethical and legal obligation to conduct themselves in accordance with such knowledge in order to protect themselves and others and must follow these guidelines:
- Persons who are infected with a contagious disease must seek expert medical advice and are encouraged to advise local health authorities of a possible public health threat. They must follow the directions of local health authorities in order to prevent the spread of infection and to protect their own health.
- Persons who know they are infected with a contagious disease are urged to share that information with an appropriate college administrator. Students should contact the Dean of Student Services, and employees should contact the Human Resources Officer so that the College may respond appropriately to their needs and assess the health risks to the college community. Medical information relating to contagious diseases of persons within the college community will only be disclosed to responsible college officials on a need-to-know basis. Infected persons may be required to isolate themselves from the college community until the danger of infection is no longer present.
- No person, group, agency, insurer, employer, or institution should be provided any medical information without the prior specific written consent of the student, employee, or other college community member unless required by state and/or federal law. Furthermore, all medical information relating to contagious diseases of students, employees, or other college community members will be kept confidential, according to state and federal law, including the Family Education Rights and Privacy Act of 1974.
- DCC students, staff, and faculty will refrain from any activity or action cleanup activities that could result in exposure to blood borne pathogens. DCC complies with 6.1 Blood borne Pathogens in the DCC Safety Manual.
- Danville Community College complies with the VCCS policy on Acquired Immunodeficiency Syndrome (AIDS) as stated in Section 6010.10 of the DCC Policy Manual.
FINANCIAL RESPONSIBILITY AND OBLIGATIONS (03/13)
- By registering for classes at Danville Community College, students accept full responsibility for all tuition, fees, and related charges. Failure to pay any outstanding balance may result in registration holds that prevent future enrollment, transcript holds that restrict access to official records, and financial aid holds that suspend eligibility for assistance. Accounts with unresolved debts may also be referred to a collection agency. All financial obligations must be satisfied before a student can re-enroll in subsequent semesters. If payment is made by cash or credit card, holds will be removed immediately. However, payments made by check will require five business days to clear before holds are lifted.
INTELLECTUAL PROPERTY POLICY
- Danville Community College adheres to the policies of the Virginia Community College System (VCCS) relative to its intellectual property, copyright issues, and revenue derived from the creation of intellectual property. The VCCS policy determines ownership rights and responsibilities regarding intellectual property by a student and/or employee of the VCCS. The policy may be viewed online. There is a copy of the policy located in the Library.
INCLEMENT WEATHER POLICY (03/12)
In case of inclement weather, students and employees can check the DCC website for information about the College’s operation. Information is also provided to local radio and television stations regarding closings and delays. Go online to sign up for the DCC Alert System.
INFORMATION SECURITY POLICY (03/12)
- PURPOSE OF VCCS SECURITY PROGRAM
- The VCCS provides shared information technology resources and services to faculty, staff, and college patrons, collectively “Users,” for activities supporting the VCCS mission. The purpose of this standard is to protect the integrity of VCCS Technology Resources and the Users thereof against unauthorized or improper use of those resources and to align the goals and principles of information security with VCCS’s business strategy and objectives in accordance with VCCS’s Information Security Policy. The following standard describes responsible behavior expected by those given access to the technology resources and services. The System Office Information Technology Office will provide practical guidelines for the application of this standard and general oversight to govern the implementation.
- ENFORCEMENT
- In addressing the consequences of information security policy violations, VCCS governance recognizes there are federal laws for violations against federal programs or for inter-network activities and there are other specific state and local laws that govern violations which occur in those jurisdictions. Finally, the VCCS’s enforcement of these Information Security Standards is independent of possible prosecution under the law. Such enforcement by VCCS may include disciplinary action up to and including loss of employment and benefits.
- VCCS governance reserves the right without notice to limit or restrict any individual’s access and to inspect, remove or otherwise alter any data, file, or system resource that may undermine the authorized use of any technology resource. VCCS governance also reserves the right to periodically check any system and take any other action necessary to protect its technology resources. VCCS disclaims responsibility for loss of data or interference with files resulting from its efforts to maintain the privacy and security of those technology resources.
- SCOPE
- This Information Security Standard is applicable to all VCCS offices and colleges, including all personnel whether employees, students or contractors; all information systems, data, and facilities maintained, whether leased or owned or created within the jurisdiction of the VCCS information technology functions. Hereafter this is collectively referred to as “VCCS Technology Resources.” This includes, but is not limited to, information maintained or created by the following:
- Information Technology Services;
- College information processing facilities within the VCCS; e.g., local area networks, standalone microcomputers and other computing equipment that may or may not interact directly with the shared technology resources supported by the VCCS;
- Computer Users; e.g., individual or department, computer, or another application interacting with information processing resources, usually through timesharing, networking, and personal computer technologies and/or are assigned a user account;
- Consultants, contractors, or external processing services that provide processing of information for any division, department or section;
- All individuals who have physical access to information systems owned, leased, or managed by the VCCS;
- All hardware and software in support of and inclusive of any application or operating system regardless of processing mode, including:
- Batch, remote, distributed processing, client server, networking, inter-networking, intra-networking; and
- System and applications software, data files, program libraries, or special utility programs.
- RESPONSIBILITIES
- The System Office Information Technology Services Office is responsible for the establishment and coordination of all information security requirements on a system-wide basis. The Vice Chancellor for Information Technology Services is responsible for the VCCS Technology Resources and for developing system-wide information security standards, information security acceptance models, and the related information security plans. Each college president is responsible for the development, implementation and enforcement of local information security plans to satisfy the objectives set forth in this standard. The VCCS Information Technology Services Office will provide models to assist colleges in the development of these plans.
- The Assistant Vice Chancellor for Human Resource Services and Affirmative Action is responsible for ensuring that all System Office employees have a signed Information Technology Employee Computer Acceptable Use Agreements on file. Vice Chancellors are responsible for authorizing their subordinate staff to view, add, or modify information located on or supported by VCCS Technology Resources on a need-to-know basis.
- Each college president is responsible for ensuring that all VCCS employees working at the college have a signed Information Technology Employee Acceptable Use Agreements on file. Each college president is also responsible for ensuring that active information channels are established for all active students and patrons using VCCS Technology Resources or the college local computer resources. The information channels must clearly communicate the terms of Information Technology Student/Patron Acceptable Use Agreements.
- Finally, each college president is responsible for establishing approval mechanisms for authorizing staff and students to view, add, or modify local college information located on VCCS Technology Resources on a need-to-know basis
NO SMOKING POLICY
Smoking is prohibited in all campus buildings and within 25 feet of all building entrances. Smoking is prohibited in accordance with Executive Order 41.
PARKING AND TRAFFIC POLICY
All student, faculty, and staff vehicles parked on campus must bear a current DCC parking sticker. Reserved spaces for faculty and staff are clearly marked with yellow lines. Student parking spaces are marked with white lines. Designated parking areas marked with blue lines are provided at every campus building to accommodate disabled students. Parking permits are issued to students in the Student Center and Wyatt Building, Room 108. DCC has a 20 mph speed limit in parking lots and a 25 mph speed limit on Neathery Lane, which are strictly enforced. Anyone violating campus speed limits will have parking privileges revoked. Security personnel issue tickets for parking violations. Students who receive more than one ticket will be subject to the Student Conduct & Discipline Policies, which includes towing.
POLITICAL CAMPAIGN RELATED ACTIVITY GUIDELINES
- Danville Community College employees, board members, and students have the right to freely express their views on any subject, including advocacy for or against candidates for public office. This right is protected by the First Amendment to the Constitution. However, in exercising these rights, neither DCC nor any of its resources can be used. All political activities are to be independent of college affiliation. DCC does not engage in partisan politics. Therefore, we do not support or endorse any political party or candidate.
RETURNED PAYMENTS FEES (06/2024)
- Danville Community College assesses fees for returned checks and dishonored credit or debit card payments in accordance with Virginia Community College System (VCCS) Policy Section 4.2.3.1. A $35 service charge is applied to returned payments on accounts not in past-due collection status. For accounts in past-due collection status, a $50 service charge will be assessed. These fees cover the administrative costs of processing returned or rejected payments.
STUDENT ATTENDANCE POLICY (06/2025)
- To meet general attendance requirements for grading and financial aid purposes, enrolled students must attend a minimum of one face-to-face or synchronous class meeting or the equivalent for an asynchronous distance learning class. This attendance must be completed by the last day to drop with refund, as defined and published by the institution. Students who do not comply with this attendance policy must be administratively deleted from the course by the college. Existing college policies regarding tuition refunds shall remain in effect.
- Faculty may develop additional attendance requirements for the classes they teach. Any such requirements must be specified in the syllabus.
- Attendance Definitions
- Course attendance requires active participation by a student in an instructional activity related to the course, after the course start date. Attendance is not equivalent to logging into the Learning Management System. Participation includes but is not limited to:
- Attending a synchronous class, lecture, recitation, or field or laboratory activity, physically or online, where there is an opportunity for predictable and scheduled substantive interaction between the instructor and students
- Submitting an academic assignment;
- Taking an assessment or an exam;
- Instructor documented participation in an interactive tutorial, webinar, or other interactive computer-assisted instruction;
- Participating in an activity group, group project, or an online discussion that the instructor assigns; or
- Documented coursework interaction with the instructor
STUDENT ID POLICY
- All students are required to wear a DCC Student ID at all times. This is an official form of identification for the College and should not be altered.
- All New and Returning Students must have a Student Identification card.
- Student must have his/her Student EMPLID Number.
- Student must be enrolled for the current semester and must present a study list or schedule from the current semester.
- Student must present a current picture ID (i.e.- Valid Driver’s License, DMV picture ID card)
- Student cannot wear hats or anything covering his/her head. Sunglasses are not to be worn.
- Duplicate Student ID’s will only be taken if the student is currently taking classes and presents the above identification.
STORM WATER POLICY
- DCC policy prohibits non-storm water (illicit) discharges, including illegal dumping, into the college’s storm sewer system. Elimination of any sources of an illicit discharge and enforcement of the prohibition is implemented utilizing language within the Standards of Conduct for DCC employees and Student Handbook for DCC students. Disciplinary action, including restitution, can be taken by the college in cases of negligent, willful or continued cause of illicit discharge.
- Authority for interpretation and execution of this policy rests with the Vice President of Academic Affairs and Student Services for students and Human Resources Officer for employees.
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