NOTIFICATION OF STUDENT RIGHTS (12/24)
The Family Educational Rights and Privacy Act (FERPA) of 1974, Sec.438, PUB.L. 90-247, as amended, sets forth requirements governing protection of students’ right to privacy in their education records and affords them a right to inspect such records. A copy of this legislation is on file in the Learning Resource Center.
As provided by the Family Educational Rights and Privacy Act (FERPA), the college may disclose the following Virginia Community College System directory information items without the student’s prior consent::
- Student’s name
- Participation in officially recognized activities and sports
- Weight and height of members of athletic teams
- Degrees, honors and awards received
- Major field of study
- Dates of attendance
- Grade Level
- The most recent educational agency or institution attended
- Number of credit hours enrolled
- Photos
This information may be disclosed by the College without the prior consent of the student unless a written request is made to the Enrollment Services Office or the student sets appropriate privacy settings in the Student Information System before such time as the College is asked to make such disclosure. In any case, the College may disclose directory information from the education records of an individual who is no longer in attendance at the College. Students having questions pertaining FERPA may contact the College Registrar.
STUDENT INFORMATION RELEASE AUTHORIZATION (12/24)
In compliance with the federal Family Educational Rights and Privacy Act of 1974 (FERPA), the college is prohibited from providing certain information from your student records to a third party, such as information on grades, billing, tuition and fees assessments, financial aid, and other student record information. This restriction applies, but is not limited, to parents, a spouse, or a sponsor. FERPA does permit the college to disclose information from a student record to a parent(s) or legal guardian(s) if they claim the student as a dependent for federal tax purposes, and Chapter 495, 2008 Virginia Acts of Assembly requires disclosure to those who claim the student as a dependent. The parent or legal guardian must present current tax information supporting this claim.
The student may, at his/her discretion, grant the college permission to release information about his/her student records to a third party by submitting a completed FERPA Consent to Release Educational Records form. The specified information will be made available only if requested by the authorized third party. The authorized third party must know the student’s password as indicated on the Release form before information can be released. Students should submit the completed form to the Admissions Office in person, by mail, or by fax. Please note that the authorization to release information has no expiration date; however, a student may revoke the authorization at any time by sending a written request to the same address.
NOTE: For the third party designee(s) you name on this form, this release overrides all FERPA directory suppression information that you have set up in your student record.
IMPORTANT: If the form is not completed in person, a notary verification will be required.
SOCIAL SECURITY NUMBER DISCLOSURE STATEMENT (02/17)
Disclosure of your social security number is not mandatory, but it is strongly recommended for the following reasons:
Federal Financial Aid: According to § 6050S of the Restructuring and Reform Act of 1998, and 34 Code of Federal Regulations Part 668.36, disclosure of your social security number may be required at the time of enrollment or disbursement of federal financial aid.
State Requirements: Section 23-2.2:1 of the Code of Virginia authorizes the Virginia Community College System (VCCS) to collect student social security numbers and other personally identifiable information before enrollment. The VCCS is required to electronically transmit enrollment data to the State Police.
Usage and Disclosure: The VCCS will use your social security number only as required by federal and state reporting requirements and for identification within the VCCS. It will not disclose your social security number further unless permitted by the Family Educational Rights and Privacy Act (FERPA) or with your consent.
Please note that while disclosure of your social security number is recommended for administrative purposes, it is not mandatory unless specifically required for federal financial aid or state reporting purposes.
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